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Concessionaires Application

The International Children’s Festival will take place May 29 to June 2, 2012 inclusive in St. Albert.

General Information

HOURS OF OPERATION for 2012 vendors:

Tuesday, Wednesday, Thursday:	9:30 AM to 3:30 PM
Thursday: [Front Plaza only]	9:30 AM to 7 PM
Friday:	9:30 AM to 8PM
Saturday:	9 AM to 5 PM

• Vendors have until 9 AM (8:30 AM on Saturday) to restock their concession.
• Dedicated parking is NOT provided for vendors.
• Vendors must be open and prepared for service for ALL hours of operation as listed above. There are no exceptions.
• There is a $100 refundable deposit required at the time of application. If the vendor opens on time every day of the Festival, the $100 is refunded.
• No vendor shall be allowed to remain open after posted closing time.

The Children’s Festival only accepts Food and Beverage Vendor applications. No other type of vendor is allowed on site.

The Children’s Festival is a Green Festival. In association with Waste Management we will be supplying compost and recycling bins for vendors. All vendors must participate in this initiative. Full information will be supplied to accepted vendors.

Please note that styrofoam of any kind will not be allowed at the Festival (this includes cups, plates, bowls). We thank you in advance for your cooperation.

The preferred vendor for the International Children’s Festival is Earth Friendly Distributors.
View price list of their products.

Application deadline: Tuesday, May 1, 2012

TO APPLY:

BY MAIL APPLY ONLINE All fields must be completed and ALL ATTACHMENTS must be included with the application – incomplete applications will not be considered. Please return the completed application with: Completed documentation: Valid business licenses Health certificates Food handing certificates Confirmation of insurance Photo of booth or trailer Exact menu Price list Entry fees: 2 cheques: [payable to The City of St. Albert. Please add “ICF” to the memo line of your cheque.] $500* deposit cheque, dated for today’s date *$400 application deposit and the $100 refundable deposit $545 rental cheque dated for May 1, 2012 To: International Children’s Festival Attention: Jennifer Gaudet, Concession Services Coordinator 5 St. Anne Street St. Albert, AB  T8N 3Z9 The $400 application deposit is non-refundable if an accepted vendor cancels on or before May 14, 2012. The complete fee is non-refundable if an accepted vendor cancels after May 14, 2012. NSF cheques are subject to a $30 processing fee. We are unable to accept payment by credit card. Applications received without cheques will not be processed until cheques have been received. If applying ONLINE Fill in and submit the online application form. Remit payment with accompanying documents Mail to: International Children's Festival Attention: Jennifer Gaudet, Concession Services Coordinator 5 St. Anne Street St. Albert, Alberta  T8N 3Z9

The deadline for submissions is Tuesday, May 1, 2012.

Submissions will be reviewed and evaluated on the following criteria:

• Conformance to specifications (valid business license, health inspection certificate, equipment)
• Type and cost of product (remember, this is a children’s festival)
• Experience
• Booth display (photos of your set-up are required)
• Information on your agreement to participate with the Green initiatives

The allocated space, not to exceed 12’ x 12’ (There may be space exceptions in the Park. It is up to the discretion of the selection committee. Extra charges may apply.) has an entry fee of $900. (This fee includes: water, grey water disposal and electrical, but does not include GST of $54).

A deposit cheque [payable to The City of St. Albert] of $500 is required at the time of application. This includes the refundable $100 late opening deposit.

Vendors will be responsible for set-up on Monday, May 28, 2012 commencing at 9 AM.
Take down begins after 6 PM on Saturday, June 2, 2012.

Location assignments will be determined by the Festival Committee.

If you have questions or concerns please contact:

Jennifer Gaudet Concession Services Coordinator
Phone:	780-459-1755 ext. 3009
Fax:	780-458-5417
Email:	jgaudet@st-albert.net

• The $400 application deposit is non-refundable if an accepted vendor cancels on or before May 14, 2012.
• The complete fee is non refundable if an accepted vendor cancels after May 14, 2012.
• NSF cheques are subject to a $30.00 processing fee.
• We are unable to accept payment by credit card.

The Festival reserves the right to terminate vendor agreements if we feel you have not complied with the
rules and regulations of the Festival. In that case you will not be entitled to the return of any part of your fee. This money will be retained as liquidated damages and not as a penalty.

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ONLINE APPLICATION

* Required

* Company Name:
* Contact Name:
* Address:
* City:
* Province:
* Postal Code:
* Email:
* Bus. Phone:
Fax:

Vendor History

* Provide general information about your firm; years in business, products sold:

Provide a list of three references from events you have been involved with in the past.
Please include names, phone numbers and email addresses:

1.	* Event:
	* Contact name:
	* Phone:
	* Email:

2.	* Event:
	* Contact name:
	* Phone:
	* Email:

3.	* Event:
	* Contact name:
	* Phone:
	* Email:

Please list exact menu items you would like to sell and the corresponding price of each.
[Alternatively you may submit a hard copy with the rest of your documentation.]
Only the items listed here may be sold at the Festival:

Booth Information

* Booth height:
* Booth width:
* Booth length:
* Hitch length:
* Hitch orientation:	Right	Left
* Serving window:	Right	Left
* Time required for set-up:
* Time required for takedown:

* Please supply a photo of your booth

Upload sketch/diagram file
(Accepted file types for uploading are ".jpg", ".gif", or ".pdf")

* The International Children’s Festival relies on the support of Volunteers to present the Festival. Would your company be interested donating any products for Volunteer lunches or events?
Yes   Not at this time

SET-UP, ELECTRICAL AND PLUMBING REQUIREMENTS

This information is meant for the set-up crew. 
This crew changes yearly so please be specific in your needs.

* Booth Name:
* Contact Name:
* Contact Phone:
* Will you require any water supply?	Yes No

* Please select the electrical receptacle that you require:

*All generators on site must be approved by the Festival Production Manager BEFORE install.

	15 Ampere	20 Ampere	30 Ampere	50 Ampere
Non-Locking 125V Locking
Non-Locking 250V Locking
Non-Locking 125V/250V Locking

* Do you use a generator?

Yes No

If yes, please provide information regarding the generator.

All generators must be approved by the Festival Production Manager BEFORE install.

* I have read and understand the information provided in this application. By agreeing to this application I accept the terms and conditions that apply to the application and participation in the Children’s Festival as a concession vendor.
I agree

* Enter the characters shown in the image in the field below:

The Arden Theatre Box Office
St. Albert Place  |  5 St. Anne Street
St. Albert, Alberta  T8N 3Z9
Canada